Example report: one real run of the builder

Recorded 10 November 2026 on the 28-day plan

Everything on this page was produced by the RoomQuill report builder itself, from the inputs listed below. Nothing was edited afterwards. The property, the people and the photos are made up for this example.

1. What was entered

Move-in, 4 March 2026

Business name on the report: Alder Lettings (example)
Address: Flat 2, 12 Alder Court, Leeds LS6 2AB
Inspector J. Patel, tenant A. Morgan, keys and meter reading in the report notes
The standard room list: 7 rooms, 42 elements, each rated Good and Clean except kitchen worktops, bathroom sealant and the garden gate (Fair, with notes)
One photo on Bedroom 1, Walls
Saved with “Save report file”

Move-out, 28 February 2027

Same report, type changed to Move-out and date to 28 February 2027
Re-rated: Bedroom 1 walls Poor, Bedroom 1 flooring Fair, kitchen appliances Fair and Needs cleaning, bathroom sealant Good
A new photo on Bedroom 1, Walls
The move-in report file opened in “Compare with an earlier report”
Printed, exported as CSV and saved as a report file

2. The files it produced

roomquill-movein-report.json the move-in report file (text and ratings)
roomquill-moveout-report.json the move-out report file
roomquill-moveout-report.csv one row per element, as exported
compare-movein.png and compare-moveout.png the two test photos that were attached

3. The printed move-out report

This is the report exactly as the builder rendered it for printing, including the comparison with the move-in report. In the builder, the browser's print dialogue turns it into paper or a PDF.

Alder Lettings (example)

Move-out condition report

Flat 2, 12 Alder Court, Leeds LS6 2AB

Inspection type: Move-out
Inspection date: 28 February 2027
Inspector: J. Patel
Tenant: A. Morgan
Rooms: 7
Elements: 42

Report notes

Tenant present. All three keys returned. Electricity meter 07930.

1. Entrance hall

Element	Condition	Cleanliness	Note
Walls	Good	Clean	—
Ceiling	Good	Clean	—
Flooring	Good	Clean	—
Doors	Good	Clean	—
Light fittings	Good	Clean	—

2. Living room

Element	Condition	Cleanliness	Note
Walls	Good	Clean	—
Ceiling	Good	Clean	—
Flooring	Good	Clean	—
Windows	Good	Clean	—
Doors	Good	Clean	—
Fixtures	Good	Clean	—

3. Kitchen

Element	Condition	Cleanliness	Note
Walls	Good	Clean	—
Ceiling	Good	Clean	—
Flooring	Good	Clean	—
Windows	Good	Clean	—
Worktops	Fair	Clean	Light scratches beside the hob, about 10 cm. Unchanged.
Sink and taps	Good	Clean	—
Appliances	Fair	Needs cleaning	Oven needs cleaning inside.

4. Bathroom

Element	Condition	Cleanliness	Note
Walls	Good	Clean	—
Ceiling	Good	Clean	—
Flooring	Good	Clean	—
Sanitaryware	Good	Clean	—
Sealant and grout	Good	Clean	Resealed by the tenant in January.
Extractor fan	Good	Clean	—

5. Bedroom 1

Element	Condition	Cleanliness	Note
Walls	Poor	Marked but usable	Scuff and dent beside the door, about 15 cm across.
Ceiling	Good	Clean	—
Flooring	Fair	Clean	Scratch across the laminate near the wardrobe.
Windows	Good	Clean	—
Doors	Good	Clean	—
Built-in storage	Good	Clean	—

Walls

6. Bedroom 2

Element	Condition	Cleanliness	Note
Walls	Good	Clean	—
Ceiling	Good	Clean	—
Flooring	Good	Clean	—
Windows	Good	Clean	—
Doors	Good	Clean	—
Built-in storage	Good	Clean	—

7. Exterior

Element	Condition	Cleanliness	Note
Walls	Good	Clean	—
Windows	Good	Clean	—
Doors	Good	Clean	—
Roofline and gutters	Good	Clean	—
Grounds	Good	Clean	—
Fencing and gates	Fair	Clean	Gate latch stiff but works.

Changes since the move-in report of 4 March 2026

3 worse · 1 better · 38 unchanged · 0 added · 0 no longer recorded

Room	Element	Before	Now	Change	Notes
Kitchen	Appliances	Good	Fair	Worse	Now: Oven needs cleaning inside.
Bedroom 1	Walls	Good	Poor	Worse	Before: Freshly painted, magnolia. Now: Scuff and dent beside the door, about 15 cm across.
Bedroom 1	Flooring	Good	Fair	Worse	Now: Scratch across the laminate near the wardrobe.
Bathroom	Sealant and grout	Fair	Good	Better	Before: Grout discoloured along the bath edge. Now: Resealed by the tenant in January.
Entrance hall	Walls	Good	Good	Unchanged	—
Entrance hall	Ceiling	Good	Good	Unchanged	—
Entrance hall	Flooring	Good	Good	Unchanged	—
Entrance hall	Doors	Good	Good	Unchanged	—
Entrance hall	Light fittings	Good	Good	Unchanged	—
Living room	Walls	Good	Good	Unchanged	—
Living room	Ceiling	Good	Good	Unchanged	—
Living room	Flooring	Good	Good	Unchanged	—
Living room	Windows	Good	Good	Unchanged	—
Living room	Doors	Good	Good	Unchanged	—
Living room	Fixtures	Good	Good	Unchanged	—
Kitchen	Walls	Good	Good	Unchanged	—
Kitchen	Ceiling	Good	Good	Unchanged	—
Kitchen	Flooring	Good	Good	Unchanged	—
Kitchen	Windows	Good	Good	Unchanged	—
Kitchen	Worktops	Fair	Fair	Unchanged	Before: Light scratches beside the hob, about 10 cm. Now: Light scratches beside the hob, about 10 cm. Unchanged.
Kitchen	Sink and taps	Good	Good	Unchanged	—
Bathroom	Walls	Good	Good	Unchanged	—
Bathroom	Ceiling	Good	Good	Unchanged	—
Bathroom	Flooring	Good	Good	Unchanged	—
Bathroom	Sanitaryware	Good	Good	Unchanged	—
Bathroom	Extractor fan	Good	Good	Unchanged	—
Bedroom 1	Ceiling	Good	Good	Unchanged	—
Bedroom 1	Windows	Good	Good	Unchanged	—
Bedroom 1	Doors	Good	Good	Unchanged	—
Bedroom 1	Built-in storage	Good	Good	Unchanged	—
Bedroom 2	Walls	Good	Good	Unchanged	—
Bedroom 2	Ceiling	Good	Good	Unchanged	—
Bedroom 2	Flooring	Good	Good	Unchanged	—
Bedroom 2	Windows	Good	Good	Unchanged	—
Bedroom 2	Doors	Good	Good	Unchanged	—
Bedroom 2	Built-in storage	Good	Good	Unchanged	—
Exterior	Walls	Good	Good	Unchanged	—
Exterior	Windows	Good	Good	Unchanged	—
Exterior	Doors	Good	Good	Unchanged	—
Exterior	Roofline and gutters	Good	Good	Unchanged	—
Exterior	Grounds	Good	Good	Unchanged	—
Exterior	Fencing and gates	Fair	Fair	Unchanged	Before: Gate latch stiff but works. Now: Gate latch stiff but works.

Matched by room and element name. A change of rating records what two inspections observed; it does not decide whether a change is fair wear and tear or who pays for it.

Summary

42 elements across 7 rooms: 0 new, 37 good, 4 fair, 1 poor, 0 damaged, 0 not rated.

Deductions-risk list

Bedroom 1 — Walls: Poor. Scuff and dent beside the door, about 15 cm across.

Completeness

Every element carries a condition and a cleanliness rating, and the report details are complete.

This is a record of what was observed on the date above. It is not a valuation, a survey, a home inspection or a legal determination, and it does not decide who pays for anything. Questions about this report: contact@roomquill.com

See the plans