Room-by-room checklist
Starts with the usual rooms and their walls, ceilings, floors, doors and fittings. Rename, reorder, add or remove anything so the list matches the property.
Condition reports for rented homes
Every room rated, noted and photographed.
RoomQuill is a condition report builder for landlords and letting agents. Walk the property, rate each wall, floor and fitting from New to Damaged, add your notes and photos, and print the report or save it as a PDF. At move-out, open the move-in file and RoomQuill lists every change.
No account to create. The builder runs in your browser, and photos never leave your device.
Example
Move-out condition report
Flat 2, 12 Alder Court, Leeds LS6 2AB
Inspected 28 February 2027 · compared with move-in of 4 March 2026
| Room · element | Move-in | Now |
|---|---|---|
| Bedroom · Walls | Good | Poor |
| Bedroom · Flooring | Good | Fair |
| Kitchen · Worktops | Fair | Fair |
| Bathroom · Tiles | Damaged | Damaged |
2 worse · 0 better · 2 unchanged
What the builder does
Each feature below works as described today. Nothing in RoomQuill writes text for you, guesses a rating or reads your photos: the report is what you saw and recorded.
Two ratings per element
Condition on a five-step scale (New, Good, Fair, Poor, Damaged) and cleanliness on four, plus a note in your own words for anything worth recording.
Photos on each element
Attach up to eight photos to any element from your phone's camera or gallery. They are resized in the browser and printed next to the element they belong to.
Checks before you print
A completeness check lists every element still unrated and every missing detail, and a deductions-risk list gathers everything rated Poor or Damaged.
Print, PDF, CSV and a report file
Print the report or save it as a PDF from your browser, download a CSV with one row per element, and save a report file you can reopen later.
Move-in vs move-out, with your logo
On the 28-day and Annual plans: open the move-in report file and get a table of every element that got worse, better or stayed the same, printed under your business name and logo.
From walkthrough to printed report
The whole report is built in the browser on your phone, tablet or laptop.
-
1
Enter the details
Address, inspection type and date, who inspected, and the tenant's name if you want it on the report.
-
2
Walk and rate
Go room by room. Rate each element, add a note where it helps, and take photos of anything that matters.
-
3
Print, save and compare
Print or save the PDF for both parties to sign, keep the report file, and open it again at move-out to compare.
What RoomQuill is, and what it is not
Plain answers before you pay.
It is
- A tool for writing down what you observe, room by room, in a consistent format.
- Private by design: the report is built in your browser, nothing is uploaded, and photos stay in the open tab.
- A printable document both parties can read and sign on paper or as a PDF.
- A comparison of two reports you made, matched by room and element name.
It is not
- Legal advice, a survey, a valuation or a home inspection.
- A decision about wear and tear, deposits or who pays for what.
- Cloud storage: keep your PDFs and report files somewhere safe yourself.
- An e-signature service or a tamper-proof timestamp. The date on the report is the date you enter.
Pick a plan
Weekly suits one change of tenant. The 28-day and Annual plans add the move-in and move-out comparison and your own branding, with no limit on reports.
Weekly
$25 / week
Billed every 7 days. Renews automatically until you cancel.
For one move-in or move-out.
- 5 condition reports per week
- Up to 60 photos per report
- Room-by-room checklist and both ratings
- Completeness check and deductions-risk list
- Print, PDF, CSV and report file
- Email support
28-day
$175 / 28 days
Billed every 28 days. Renews automatically until you cancel.
For landlords and agents with regular changes of tenant.
- Everything in Weekly, plus:
- Unlimited condition reports
- Unlimited photos per report
- Move-in vs move-out comparison
- Your business name and logo on every report
- Priority email support
Annual
$1,500 / year
Billed once a year. Renews automatically until you cancel.
For agencies inspecting all year round.
- Everything in 28-day, plus:
- One payment a year instead of thirteen
- The lowest cost per 28 days
By paying you accept the Terms of Service and the Refund & Cancellation Policy, and ask for immediate access, which, if you are a consumer, ends the 14-day right to cancel once you start using the service. Our order process is conducted by our online reseller Paddle.com, the Merchant of Record for all our orders, and the charge appears on your statement as PADDLE.NET* ROOMQUILL. Every charge carries a 30-day money-back guarantee.
Annual works out to $115.38 per 28 days, against $175 on the 28-day plan.
All prices are in USD and exclude any applicable tax, which is added at checkout. Cancel at any time from the link in your Paddle receipt. Unused Weekly reports do not roll over.
Questions
Billing, privacy and what the report can and cannot prove.
Is there an account to set up?
No. Paying opens the report builder straight away in the browser you paid from: no registration form and no password. A cookie records the access for as long as the plan runs. If you clear your cookies or switch browser, email contact@roomquill.com from the address on your receipt and we will restore it.
Where are my reports and photos kept?
On your device only. The text of the report you are working on is kept in your browser's local storage so a reload does not lose it. Photos stay in the open tab and are gone when you close it, so print or save the PDF before you leave the property. Nothing is uploaded to us.
How does the move-in vs move-out comparison work?
At move-in, use “Save report file” to keep a .json copy of the report. At move-out, open that file in the comparison panel and rate the property again. RoomQuill matches rooms and elements by name and lists each one as worse, better, unchanged, added or no longer recorded. The comparison comes with the 28-day and Annual plans.
Can the tenant sign the report?
Yes, on paper or on the PDF. RoomQuill prints a clean report; it does not send signing links or collect signatures itself.
Does RoomQuill use AI?
No. Every rating is the one you chose and every note is the text you typed. The checks and the comparison follow fixed rules, so the same report always gives the same result.
What counts as one report on the Weekly plan?
A report counts the first time you print it or download its CSV. Printing the same report again is free, and saving or opening report files never counts. The 28-day and Annual plans have no limit.
Does RoomQuill decide who pays for damage?
No. It records condition as you observed it. Decisions about charges, deposits and deductions are yours and follow your tenancy agreement and local law.
How do I cancel or get a refund?
Cancel through the link in your Paddle receipt, or email contact@roomquill.com. Ask within 30 days of any charge and Paddle refunds it in full. The Refund & Cancellation Policy has the details.
Write it down at move-in. Compare it at move-out.
See a finished example first, or pick a plan and start your next report today.